Understanding SafePath Training

What Is SafePath?

SafePath is Tellus's training management module. It helps companies create, deliver, track, and prove that their employees have been trained on workplace safety topics — particularly chemical hazards, but also broader EHS (Environment, Health & Safety) topics like fall protection, lockout/tagout, fire safety, and more.

In simple terms: SafePath is how you make sure every worker knows what chemicals they handle, what the dangers are, and how to protect themselves — and how you prove it when OSHA asks.

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Why Training Matters

The Legal Requirement

OSHA's Hazard Communication Standard (29 CFR 1910.1200) requires every employer to train employees on the hazardous chemicals in their workplace. This is not optional. The training must cover:

• What hazardous chemicals are in the work area
• How to read and understand container labels
• How to read and understand Safety Data Sheets (SDS)
• How to detect the presence or release of hazardous chemicals (visual appearance, odor, monitoring equipment)
• What protective measures are available (engineering controls, work practices, PPE)
• What to do in an emergency (spills, exposures, fires)

Beyond HazCom, many other OSHA standards have their own training requirements — forklift operation, respiratory protection, fall protection, confined space entry, and dozens more.

The Real-World Consequence

Training violations are among OSHA's most frequently cited deficiencies. During an inspection, OSHA inspectors don't just review your training binder — they walk the floor and ask workers directly:

• "Do you know what chemicals you work with?"
• "Where is the Safety Data Sheet for this product?"
• "What would you do if this chemical spilled?"
• "When were you last trained on chemical hazards?"

If workers can't answer these questions, your company is in violation — regardless of what your written plan says. Training isn't paperwork. It's whether the people on the floor actually know what to do.

The Financial Impact

• OSHA fines: Up to $16,131 per serious violation, $161,323 per willful violation
• Training citation frequency: HazCom training is consistently in OSHA's Top 10 most-cited violations year after year
• Worker's compensation: Untrained workers are more likely to be injured, driving up insurance costs
• Liability exposure: In lawsuits following workplace injuries, the first question attorneys ask is "Was this employee trained?"

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Who Needs SafePath?

SafePath serves three distinct user types:

1. Safety Managers and EHS Coordinators

You manage training for 10-500+ employees across one or more sites. You need to:

• Assign required training by job role
• Track who has completed training and who is overdue
• Manage annual retraining schedules
• Generate audit-ready records for OSHA compliance
• See a dashboard showing overall training status

2. Independent EHS Trainers and Consultants

You serve multiple client companies, managing their training programs. You need to:

• Create a library of OSHA-aligned courses you can reuse across clients
• Assign training across multiple companies from one login
• Track completion and certification status per client
• Generate compliance reports when a client is inspected
• Scale your business without drowning in spreadsheets

3. Employees (Learners)

You are assigned training by your employer. You need to:

• See what training is assigned to you and when it's due
• Take training courses (watch videos, read materials, take quizzes)
• Receive a completion certificate when you pass
• Access your training history and certificates at any time

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What SafePath Covers

16 Course Categories

SafePath comes with 16 pre-configured course categories aligned with OSHA standards:

Category	OSHA Standard	Why It Matters
Hazard Communication (HazCom/GHS)	29 CFR 1910.1200	Required for any workplace with hazardous chemicals
Fall Protection	29 CFR 1926.501	#1 most-cited OSHA violation year after year
Lockout/Tagout (LOTO)	29 CFR 1910.147	Prevents injuries from unexpected machine startup
Respiratory Protection	29 CFR 1910.134	Required when workers wear respirators
Confined Space Entry	29 CFR 1910.146	Prevents fatalities in tanks, silos, and enclosed areas
Electrical Safety	NFPA 70E	Prevents electrocution and arc flash injuries
Personal Protective Equipment (PPE)	29 CFR 1910.132	Workers must know how to use and maintain PPE
Bloodborne Pathogens	29 CFR 1910.1030	Required for anyone who may contact blood or body fluids
Fire Safety / Emergency Action	29 CFR 1910.38-39	Required emergency preparedness training
Forklift / Powered Industrial Trucks	29 CFR 1910.178	Certification required for all forklift operators
Excavation / Trenching	29 CFR 1926.650	Prevents cave-in fatalities on construction sites
Scaffold Safety	29 CFR 1926.451	Required for anyone working on or near scaffolds
General Safety Orientation	Multiple	New-hire safety introduction
Machine Guarding	29 CFR 1910.212	Prevents amputations and crush injuries
Hearing Conservation	29 CFR 1910.95	Required when noise levels exceed 85 dBA
HAZWOPER	29 CFR 1910.120	Required for hazardous waste operations and emergency response

You can also create custom categories for industry-specific or company-specific training needs.

20 Pre-Configured Certification Types

SafePath tracks certifications that employees earn — both from SafePath training and from external providers:

Certification	Default Validity	Retraining Frequency	OSHA Reference
OSHA 10-Hour (General Industry)	No expiration	Every 5 years recommended	29 CFR 1910
OSHA 30-Hour (General Industry)	No expiration	Every 5 years recommended	29 CFR 1910
OSHA 10-Hour (Construction)	No expiration	Every 5 years recommended	29 CFR 1926
OSHA 30-Hour (Construction)	No expiration	Every 5 years recommended	29 CFR 1926
Forklift Operator	3 years	Every 3 years	29 CFR 1910.178
Respiratory Fit Test	1 year	Annual	29 CFR 1910.134
CPR / First Aid	2 years	Every 2 years	Recommended
Bloodborne Pathogens	1 year	Annual	29 CFR 1910.1030
Fall Protection Competent Person	1 year	Annual refresher	29 CFR 1926.503
Confined Space Entrant/Attendant	1 year	Annual refresher	29 CFR 1910.146
HAZWOPER 40-Hour	1 year	Annual 8-hour refresher	29 CFR 1910.120
Crane Operator (NCCCO)	5 years	Per NCCCO requirements	29 CFR 1926.1427
Rigging & Signal Person	1 year	Annual refresher	29 CFR 1926.1404
Scaffold Competent Person	1 year	Annual refresher	29 CFR 1926.454
Excavation Competent Person	1 year	Annual refresher	29 CFR 1926.651
Fire Extinguisher Training	1 year	Annual	29 CFR 1910.157
HazCom / GHS Training	1 year	Annual refresher	29 CFR 1910.1200
Lockout/Tagout Authorized	1 year	Annual refresher	29 CFR 1910.147
Electrical Safety (NFPA 70E)	1 year	Annual refresher	NFPA 70E
Hearing Conservation	1 year	Annual	29 CFR 1910.95

You can also create custom certification types for company-specific or industry-specific credentials.

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How SafePath Works

Creating a Course

A course in SafePath consists of three parts:

1. Lessons (The Content)

Lessons are the educational content that employees consume. SafePath supports five content types:

Content Type	Description	Best For
Video	HTML5 video with progress tracking — employees must watch a minimum percentage (default 80%) before the quiz unlocks	Demonstrations, walkthroughs, safety procedures
PDF	Embedded document viewer with page tracking	Reference materials, regulatory documents, manufacturer guides
Slides	Step-through presentations with text, images, and navigation	Structured lessons with visual content
Text	Rich HTML content with embedded images	Quick information, procedures, checklists
External Link	Links to OSHA.gov, YouTube, manufacturer sites, etc.	Official regulatory resources, third-party content

Each lesson tracks completion individually. For video lessons, the system records the last playback position so employees can resume where they left off.

Play-and-Lock: The quiz only becomes available after all lessons meet their completion threshold. This prevents employees from skipping straight to the quiz without reviewing the training material.

2. Quizzes (The Assessment)

Every course can include a quiz to verify that employees understood the material. Quiz features include:

• Question types: Multiple choice (single or multiple correct answers), true/false, and matching (term-to-definition pairs)
• Passing score: Configurable from 50% to 100% (default is 80%)
• Retake attempts: Up to 3 attempts allowed (configurable per course)
• Cooldown period: Optional waiting time between retake attempts
• Server-side scoring: Correct answers are never sent to the employee's browser — all scoring happens on the server to prevent cheating
• Immediate feedback: After submission, employees see which questions they got right or wrong, with optional per-question explanations

3. E-Signature (The Acknowledgment)

After passing the quiz, employees must sign an electronic acknowledgment — a typed signature confirming they received and understood the training. This creates an OSHA-defensible record that includes:

• The employee's typed signature
• A hash of their IP address
• The exact date and time
• The course name, version, and quiz score

This acknowledgment cannot be modified after submission.

Course Lifecycle

Courses follow a controlled status flow to prevent accidental changes to active training:

DRAFT (create and edit freely)
  │
  ▼
PUBLISHED (available for assignment — editing locked)
  │
  ▼
ARCHIVED (no longer assignable, but records preserved)

Versioning: If you need to update a published course, you create a new version. Employees who were assigned the old version stay on the old version — they don't suddenly get different content mid-training. New assignments use the new version.

Starter Templates

SafePath includes pre-built course templates to help you get started immediately:

Template	Duration	Lessons	Quiz Questions	OSHA Reference
General Safety Orientation	45 min	5 text lessons	3 (MCQ, T/F)	General
Hazard Communication (HazCom/GHS)	60 min	5 text lessons	3 (MCQ, T/F)	29 CFR 1910.1200
Fall Protection	45 min	4 text lessons	3 (MCQ, T/F)	29 CFR 1926.501
Lockout/Tagout (LOTO)	45 min	4 text lessons	3 (MCQ, T/F)	29 CFR 1910.147
Fire Safety & Emergency Action	30 min	3 text lessons	3 (MCQ, T/F)	29 CFR 1910.38

These templates are starting points — you can customize the content, add your own lessons (including videos and PDFs), and adjust quiz questions to match your specific workplace.

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Assigning Training

How Assignments Work

Once a course is published, you assign it to employees. Assignments include:

• Who: Individual employees, entire sites, specific roles, or departments
• When: A due date (required) — OSHA expects training before or at the time of initial assignment and whenever new hazards are introduced
• Priority: Normal or Urgent — urgent assignments appear with visual emphasis
• Notes: Optional instructions for the assignee

Bulk assignment: You can assign a course to dozens or hundreds of employees in a single action — essential for annual retraining or new-hire orientation.

Assignment Status Tracking

Status	Meaning
Pending	Assigned but employee hasn't started yet
In Progress	Employee has started but not finished
Completed	Training finished successfully (passed quiz + signed)
Overdue	Due date has passed without completion
Expired	The assignment window has closed

Overdue assignments are automatically flagged by a daily background job. Managers see overdue counts prominently on their dashboard.

Reminder System

SafePath sends automated reminders on a schedule:

Reminder	When	Channel
Assignment notification	When training is assigned	Email (+ in-app for Standard+)
First reminder	3 days after assignment	Email
Second reminder	7 days after assignment	Email (+ in-app for Standard+)
Final reminder	1 day before due date	Email (+ in-app for Standard+)
Overdue alert	After due date passes	Email + manager notification

Auto-Assignment Rules (Standard+ Tier)

For companies on Standard or Pro plans, SafePath can automatically assign training based on triggers:

Trigger	What Happens	Example
New Hire	Auto-assign courses when employee joins	"All new warehouse workers get Forklift Safety within 14 days"
Role Change	Auto-assign when employee changes roles	"Employee promoted to supervisor gets LOTO Authorized training"
Site Transfer	Auto-assign site-specific training	"Employee transferred to Plant B gets site-specific HazCom"
Certification Expiring	Auto-assign refresher course before expiration	"Forklift cert expiring in 60 days → assign recertification course"
Chemical Added	Auto-assign HazCom retraining when new chemical arrives on site	"New carcinogen added → assign updated HazCom training to affected site"

Each rule is configurable with filters (which roles, which sites, how many days until due date) and can be toggled on or off.

How Auto-Assignment Rules Work

Rules are managed from the Automation Hub (/safepath/automation) in the SafePath sidebar. Each rule links a published course to a trigger type:

1. Create a rule: Select a published course, choose a trigger type, set the due date offset (e.g., 30 days after the trigger event), and activate the rule
2. Trigger fires: When the event occurs (new hire added, chemical added to inventory, certification approaching expiry), the automation engine evaluates all active rules matching that trigger type
3. Smart deduplication: If an employee already has an active assignment for the same course, no duplicate is created
4. Assignment created: A new assignment is created with status = pending, due_date = trigger_date + offset_days, and the auto_rule_id recorded for traceability
5. Notification sent: The assigned employee receives an in-app and/or email notification (based on their preferences)

Rules can be filtered by trigger type and active/inactive status. Each rule shows how many assignments it has created to date.

Trigger Configuration

Each trigger type supports optional configuration via a JSON config object:

Trigger	Config Options	Effect
New Hire	role_ids, site_ids	Only assign if the new employee matches specific roles or sites
Role Change	target_role_ids	Only assign when the employee's new role matches
Site Transfer	target_site_ids	Only assign when transferred to specific sites
Cert Expiring	certification_type_id, days_before_expiry	Trigger when a specific cert type is within N days of expiry
Chemical Added	hazard_classes	Trigger when chemicals with specific hazard classes are added

Notification System (Standard+ Tier)

SafePath includes a built-in notification system that keeps employees and managers informed about training events. Notifications are delivered through two channels:

• In-app: Notifications appear in the SafePath Automation Hub and can be marked as read individually or in bulk
• Email: Email notifications are queued for delivery (actual email sending handled by the background service)

Notification Types

Type	When Sent	Recipients
Training Assigned	New assignment created (manual or auto)	Assigned employee
Training Reminder	Configurable days before due date (default: 7 days)	Assigned employee
Training Overdue	Assignment due date has passed	Assigned employee + manager
Training Completed	Employee completes training with passing score	Assigned employee
Cert Expiring	Certification within alert window (default: 60 days)	Certificate holder + manager
Cert Expired	Certification expiration date reached	Certificate holder + manager
Cert Renewed	Certification renewed or refresher completed	Certificate holder

Notification Preferences

Each user can customize their notification settings from the Notification Settings page (/safepath/automation/notifications):

• Per-type toggles: Enable or disable email and in-app notifications independently for each event type
• Reminder timing: Set how many days before a due date to receive reminders (1-30 days, default 7)
• Cert alert timing: Set how many days before certification expiry to receive alerts (7-180 days, default 60)
• Company defaults: When no user-specific preference exists, the company-wide default is used

Automation Engine & Scheduler

SafePath includes a background scheduler that runs periodic automation tasks. The scheduler is designed to be called by a cron job or background service and processes all companies with SafePath assignments:

Task	Frequency	What It Does
Overdue Check	Daily	Finds assignments past their due date with pending or in_progress status and marks them overdue. Sends overdue notification (deduplicated to once per 24 hours).
Training Reminders	Daily	Finds assignments due within the reminder window (default 7 days) and sends reminder notifications (deduplicated to once per 72 hours).
Cert Expiration Check	Daily	Finds active certifications expiring within the alert window (default 60 days) and sends expiration alerts (deduplicated to once per 7 days). Also evaluates cert_expiring auto-assignment rules.

The scheduler logs a summary of actions taken (assignments updated, reminders sent, alerts sent, errors) and commits all changes in a single transaction per company.

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Taking Training (The Learner Experience)

Here's what employees see when they're assigned training:

Step 1: My Trainings Dashboard

Employees log in and see their personal training dashboard showing:

• Pending assignments with due dates
• In Progress trainings they've started
• Overdue assignments (highlighted in red)
• Completed trainings with certificates available for download
• Upcoming certifications approaching expiration

Step 2: Start the Course

Clicking an assignment opens the course player:

• A lesson sidebar on the left shows all lessons with completion checkmarks
• The main content area displays the current lesson
• A progress bar at the top shows overall course progress

Step 3: Complete All Lessons

The employee works through each lesson:

• Video lessons: Must watch at least 80% (can pause, resume, replay)
• PDF lessons: Must view the document (page progress tracked)
• Slides: Must step through all slides
• Text: Must scroll through the content
• External links: Must visit the linked resource

Each lesson shows a green checkmark when its completion threshold is met.

Step 4: Take the Quiz

Once all lessons are complete, the quiz unlocks. The employee:

1. Reads each question and selects their answer(s)
2. Submits the quiz
3. Sees immediate results — correct/incorrect per question, overall score, pass/fail
4. If failed and retakes remain, can try again (up to the configured maximum)

Step 5: Sign and Complete

After passing the quiz, the employee:

1. Types their name as an electronic signature
2. Confirms their acknowledgment of the training content
3. Receives a completion confirmation with their score and certificate

Step 6: Download Certificate

A PDF certificate is automatically generated containing:

• Employee name
• Course title and OSHA standard reference
• Completion date and time
• Quiz score
• Signature line
• Company and site information

Certificates can be downloaded at any time from the employee's training history.

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Classroom and In-Person Training

Not all training happens on a screen. SafePath also supports recording in-person training sessions:

Recording a Classroom Session

A trainer or coordinator can create a session record with:

• Course reference — which course was taught (for content documentation)
• Instructor name — who delivered the training
• Date, time, and location — when and where it happened
• Site — which site the training covers

Recording Attendance

After the session, the trainer submits attendance:

• List of employees who attended
• Pass/fail and optional score for each attendee
• Batch submission creates completion records for all attendees at once

Classroom sessions generate the same completion records and certificates as online training, ensuring consistent audit documentation regardless of delivery method.

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Certification Tracking

What Certifications Track

Certifications represent verified competencies that employees hold — whether earned through SafePath courses or obtained externally (OSHA cards, third-party training providers, equipment manufacturer certifications).

Each certification record includes:

• Employee — who holds the certification
• Type — what certification it is (from the 20 pre-configured types or custom)
• Issue date — when it was earned
• Expiration date — when it expires (auto-calculated from the type's default validity)
• Source — Internal (from SafePath training) or External (logged manually)
• Status — Active, Expiring Soon (within 60 days), Expired, or Revoked
• Evidence — Optional uploaded document (scan of OSHA card, certificate PDF, etc.)

How Expiration Works

For certification types with a defined validity period:

1. Issue date + validity = expiration date (calculated automatically)
2. 60 days before expiration: Status changes to "Expiring Soon"
3. On expiration date: Status changes to "Expired"
4. Standard+ tier: Auto-assignment rule can trigger refresher training before expiration
5. Dashboard alerts: Expiration counts shown prominently (30, 60, 90 days out)

Example: A forklift operator certification has a 3-year validity. An employee certified on January 15, 2024 will expire on January 15, 2027. At 60 days out (November 16, 2026), the status changes to "Expiring Soon" and the manager is alerted. A Standard+ company with an auto-assignment rule will automatically assign the forklift recertification course with a due date of January 14, 2027.

Internal vs. External Certifications

Aspect	Internal	External
Source	Earned by completing a SafePath course	Earned elsewhere (OSHA training center, equipment dealer, etc.)
Creation	Automatic upon training completion	Manual entry by admin or coordinator
Evidence	Quiz score, e-signature, completion record	Uploaded scan or document (PDF, PNG, JPG)
Expiration tracking	Automatic	Automatic (based on type's validity period)
Linkage	Linked to SafePath training result	Standalone record

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Training Matrix

What Is a Training Matrix?

A training matrix is a grid showing which training is required for each job role at your company. It's a critical compliance document that OSHA inspectors review to verify that:

1. You've identified what training each role needs
2. Employees in each role have actually completed their required training
3. No one has fallen through the cracks

How SafePath Builds It

SafePath automatically constructs the training matrix from your course assignments:

                 | HazCom | Forklift | Fall Prot. | LOTO | Fire Safety |
─────────────────┼────────┼──────────┼────────────┼──────┼─────────────┤
Warehouse Worker | ✅     | ✅       | ⚠️ Overdue | ✅   | ✅          |
Forklift Operator| ✅     | ✅       | ✅         | ✅   | ✅          |
Office Staff     | ✅     | —        | —          | —    | ✅          |
Maintenance Tech | ✅     | ⚠️ Due   | ✅         | ✅   | ✅          |
Supervisor       | ✅     | ✅       | ✅         | ✅   | ✅          |

Each cell shows one of:

• Green check — Training completed and current
• Yellow warning — Training due or overdue
• Red alert — Required training not yet assigned
• Dash — Training not required for this role

Compliance Percentage

The matrix calculates an overall compliance percentage for each employee, role, site, and the company as a whole:

Site Compliance = (Completed required trainings / Total required trainings) × 100%

A site at 100% means every employee has completed every training required for their role. Anything less means there are gaps that need attention.

Export

The training matrix can be exported as CSV or PDF for:

• OSHA inspector review
• Internal compliance audits
• Client reports (for EHS consultants)
• Insurance documentation

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Dashboard and Reporting

Employee Dashboard ("My Trainings")

Every employee sees their personal training status:

Widget	Shows
Pending Assignments	Courses assigned but not started, with due dates
In Progress	Courses started but not completed, with progress percentage
Overdue	Assignments past their due date (highlighted)
Completed	Finished trainings with scores and certificate download links
Certifications	Active certifications with expiration dates

Manager / Admin Dashboard

Managers and administrators see a company-wide or site-wide view:

Widget	Shows
Site Compliance Overview	Completion percentage per site with color-coded status
Overdue Training Count	Number of overdue assignments, broken down by site and priority
Certification Expirations	Certs expiring in 30, 60, and 90 days
Course Effectiveness	Average scores and pass rates per course
Team Status	Per-employee completion status with filters
Trend Charts	30-day and 90-day completion rate trends

Available Reports

SafePath generates several compliance reports:

Report	What It Shows	Export Formats
Completion Report	Training completion by site, role, and course — completion rates, overdue counts, average scores	CSV, PDF, XLSX
Individual Transcript	Complete training history for a single employee — every course, score, date, certificate	CSV, PDF
Certification Status	All certifications by status (active, expiring, expired) — employee, type, dates	CSV, PDF, XLSX
Training Matrix	Roles-by-courses grid with completion status for every employee	CSV, PDF
OSHA Audit Package	Complete compliance bundle — all training records, acknowledgments, certificates for a site	ZIP (PDF + CSV)

The OSHA Audit Package is particularly valuable — it generates a single downloadable file containing everything an OSHA inspector would ask for, ready to print or share electronically.

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Integration with Other Tellus Modules

SafePath works even better when combined with other Tellus modules:

ChemIQ (Chemical Inventory) Integration

When your company uses ChemIQ to manage its chemical inventory, SafePath gains access to your actual chemical data:

• Auto-generated HazCom courses (Standard+ tier): When a HazCom plan is approved, SafePath can auto-generate a training course based on the specific chemicals at your site — including their hazard classes, GHS pictograms, and protective measures pulled from Safety Data Sheets
• Chemical-change retraining (Pro tier): When a new chemical is added to a site's inventory, SafePath can automatically assign updated HazCom training to affected employees
• SDS-linked content: Training lessons can reference specific SDS sections for chemicals in the workplace

HazCom Course Generator (Standard+ Tier)

The HazCom Course Generator is a 4-step wizard accessible from the Course Library page ("Generate from HazCom" button) or directly at /safepath/courses/hazcom-generate. It creates training courses directly from your approved HazCom plans and SDS data.

Step 1 — Select Plan: Choose from your approved HazCom plans. Each plan is tied to a specific site and contains the chemicals and hazards relevant to that workplace.

Step 2 — Configure Lessons: Choose which lesson types to include:

Lesson Type	SDS Source	Content
GHS Hazard Overview	SDS Section 2 (Hazard Identification)	Covers all GHS pictograms (GHS01-GHS09), signal words, and hazard categories found in your site's chemicals
PPE Requirements	SDS Section 8 (Exposure Controls/PPE)	Personal protective equipment requirements extracted from each chemical's SDS
Emergency Procedures	SDS Section 6 (Accidental Release)	Spill response, fire procedures, and release containment from SDS data
First Aid Measures	SDS Section 4 (First Aid)	First aid instructions for each route of exposure (inhalation, skin, eye, ingestion)

You can also:

• Override the auto-generated course title
• Enable/disable a quiz (default: enabled)
• Set the number of quiz questions (5-30, default 10)

Step 3 — Preview: Review the generated content before creating the course:

• Lesson previews with content summaries and chemical counts
• Hazard categories and GHS pictograms found in your chemicals
• Quiz preview with topics covered
• Estimated course duration

Step 4 — Generate: Creates a draft SafePathCourse linked to the HazCom plan via plan_version_id. The course includes:

• Auto-generated text lessons with SDS-sourced content
• Quiz questions covering HazCom fundamentals and site-specific hazards
• Standard GHS pictogram identification questions

The generated course is created in draft status — review and edit the content, then publish when ready for assignment.

Site Hazard Summary

SafePath can query your ChemIQ inventory to generate a hazard summary for any site, showing:

• Total chemicals on site
• Hazard categories present (flammable, corrosive, toxic, etc.)
• GHS pictograms found with lists of chemicals per pictogram
• Signal words (Danger, Warning)

This data powers the course generator and training reports.

GHS Pictogram Training Data

SafePath provides GHS pictogram training content derived from your chemical inventory:

Pictogram	Code	Hazard Description
Exploding Bomb	GHS01	Explosives, self-reactive substances
Flame	GHS02	Flammable gases, liquids, solids, aerosols
Flame Over Circle	GHS03	Oxidizing gases, liquids, solids
Gas Cylinder	GHS04	Gases under pressure
Corrosion	GHS05	Corrosive to metals, skin, or eyes
Skull & Crossbones	GHS06	Acute toxicity (fatal or toxic)
Exclamation Mark	GHS07	Irritant, narcotic, hazardous to ozone
Health Hazard	GHS08	Carcinogen, mutagen, reproductive toxin
Environment	GHS09	Hazardous to aquatic environment

Each pictogram entry includes the list of chemicals in your inventory that carry that pictogram, enabling site-specific training content.

Integration Hooks

SafePath integrates with ChemIQ and the Plan Builder through automatic event hooks:

1. Plan Published Hook: When a HazCom plan is published in the Plan Builder, SafePath is notified. If an existing course is linked to the previous plan version, managers can optionally reassign training to employees who completed the old version.

2. Chemical Added Hook: When a new chemical is added to the ChemIQ inventory, SafePath evaluates any active chemical_added auto-assignment rules. If a matching rule exists, training is automatically assigned to affected site employees.

HazCom Plan Builder Integration

The Plan Builder's Section 5 (Employee Training) describes your training program. SafePath is how you execute that program:

• The plan says "employees receive HazCom training before initial assignment" — SafePath delivers and documents that training
• The plan says "refresher training is conducted annually" — SafePath's auto-assignment rules handle the scheduling
• The plan says "training records are maintained" — SafePath's audit trail and certificates serve as those records
• When an OSHA inspector reviews the plan and asks "show me the training records," you open SafePath

AdminHQ Integration

SafePath uses company and site data from AdminHQ:

• Sites: Training is scoped to sites — each site can have different required training
• Roles: Training requirements are mapped to job roles
• Users: Employee records include role, site, and language preference
• Coordinator: The Program Coordinator named in the HazCom plan is the same person who manages SafePath training

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Subscription Tiers

SafePath features vary by subscription tier:

Starter Tier

Everything you need for basic training management:

• Create courses with video, PDF, slides, text, and external links
• Quiz builder with multiple question types
• Manual assignment to individuals, sites, or roles
• Completion records with e-signatures
• Certificate generation and download
• Certification tracking (internal and external)
• Basic dashboard (employee and admin views)
• English and Spanish language support
• In-person (classroom) training recording
• CSV export for reports

Standard Tier

Everything in Starter, plus automation and intelligence:

• Automation Hub with auto-assignment rules (new hire, role change, site transfer, cert expiring)
• Notification system with in-app and email notifications for 7 event types
• Notification preferences — per-user control over email/in-app delivery per event type
• Certification expiration alerts with configurable alert windows (30/60/90-day tracking)
• Background scheduler — automated overdue detection, training reminders, and cert expiry monitoring
• HazCom Course Generator — 4-step wizard to auto-generate training from approved HazCom plans + SDS data
• Site hazard summary and GHS pictogram training content from ChemIQ inventory
• Full training matrix with export
• Full compliance reports with multi-format export
• Admin dashboard with trend analytics
• OSHA audit package generation

Pro Tier

Everything in Standard, plus enterprise features:

• Multi-company management (consultant portal)
• Chemical-change triggered retraining — auto-assign HazCom training when new chemicals are added to ChemIQ inventory (requires ChemIQ module)
• Company branding on certificates
• Webhook notifications — configure webhook URLs per notification type for external integrations
• SSO for employee access
• Custom report builder
• Cross-client course sharing
• Scheduled report delivery

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OSHA Inspection Readiness

A well-maintained SafePath instance demonstrates compliance during OSHA inspections:

What OSHA Checks	How SafePath Addresses It
Have employees been trained on HazCom?	Completion records with dates, scores, and e-signatures
Was training provided before initial assignment?	Assignment and completion timestamps prove timing
Does training cover required topics?	Course content with lesson outlines mapped to OSHA requirements
Are training records maintained?	Immutable audit trail — every action logged with timestamp and user
Is refresher training conducted?	Auto-assignment rules ensure annual (or custom frequency) retraining
Can you show training records for a specific employee?	Individual transcript report with full history
What training is required for each role?	Training matrix showing requirements vs. completion by role
Are workers certified for equipment they operate?	Certification tracking with expiration dates and evidence
How do you handle new chemical hazards?	Auto-retraining triggers when chemicals are added (Standard+)
Can I see an audit trail of the training program?	Complete, append-only audit log exportable as CSV

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Business-Specific Guidance

Manufacturing Facilities

Key training needs:

• HazCom/GHS for all workers handling chemicals
• Machine guarding for production floor employees
• LOTO for maintenance and machine operators
• Forklift certification for material handlers
• Respiratory protection if applicable
• HAZWOPER if handling hazardous waste

Recommended SafePath setup:

• Create courses for each OSHA standard relevant to your operations
• Set up auto-assignment rules by role (all new production workers get HazCom + Machine Guarding within 7 days)
• Track forklift certifications with 3-year expiration alerts
• Generate OSHA audit package quarterly as a readiness check

Construction Companies

Key training needs:

• OSHA 10/30-Hour certification
• Fall protection for anyone working above 6 feet
• Scaffold competent person for scaffold users
• Excavation competent person for trenching operations
• Crane operator certification (NCCCO)
• Site-specific orientation for each project site

Recommended SafePath setup:

• Use external certification logging for OSHA cards earned off-platform
• Create site-specific orientation courses for each active project
• Set up expiration tracking for fall protection and scaffold certifications (annual renewal)
• Use classroom session recording for toolbox talks

Healthcare Facilities

Key training needs:

• Bloodborne pathogens (annual, mandatory for all clinical staff)
• HazCom for cleaning and disinfecting chemicals
• Fire safety and emergency action
• Patient handling ergonomics
• Hazardous drug handling (USP 800 compliance)

Recommended SafePath setup:

• Assign bloodborne pathogens training with annual auto-renewal
• Create department-specific chemical training (pharmacy, housekeeping, lab)
• Track CPR/First Aid certifications with 2-year expiration
• Use multi-language support for diverse staff (EN/ES)

Warehousing and Distribution

Key training needs:

• Forklift operator certification (new + recertification every 3 years)
• HazCom for chemicals stored and handled
• Fire extinguisher training (annual)
• Ergonomics and material handling
• Dock safety

Recommended SafePath setup:

• Forklift certification tracking with auto-renewal assignment at 60 days before expiration
• Annual HazCom refresher for all warehouse staff
• Fire extinguisher training every 12 months
• Bulk assign orientation to all new hires on day one

Small Businesses (Under 50 Employees)

Keep it simple:

• Start with the Starter tier — it covers all OSHA requirements
• Use the pre-built templates (General Safety Orientation, HazCom/GHS)
• Assign training manually — with a small team, auto-assignment rules aren't necessary yet
• Track the 2-3 certifications most relevant to your business (e.g., forklift, fire extinguisher)
• Export the training matrix once a year for your compliance file

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Quickstart Wizard

When you first enable SafePath, a guided wizard helps you set up in 5 steps:

Step	What You Do	Time
1. Create Your First Course	Choose a starter template or create a blank course	5 minutes
2. Publish a Course	Review content and make it available for assignment	2 minutes
3. Assign Training	Pick employees and set a due date	3 minutes
4. Import Certifications	Log any existing OSHA cards or certifications your employees already hold	5 minutes
5. Review the Matrix	See your training compliance status at a glance	2 minutes

Total time to first assigned training: under 15 minutes.

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Audit Trail

SafePath maintains a complete, immutable audit trail of every action taken in the system. This is essential for regulatory compliance — it proves not just that training happened, but exactly when, how, and by whom.

What Gets Logged

Event	Details Captured
Course created / published / archived	Course name, version, who published it
Lesson added / updated / deleted	Lesson type, content changes
Assignment created	Who was assigned, by whom, due date
Training started	Employee, timestamp, assignment ID
Lesson progress updated	Which lesson, percent complete, video position
Quiz submitted	Answers submitted, score, pass/fail
Training completed	Score, e-signature, IP hash, timestamp
Certificate issued	Certificate type, employee, expiration date
Certification logged	Internal or external, evidence uploaded

Properties of Every Log Entry

• Append-only: Log entries can never be modified or deleted
• User identity: Who performed the action (name and email)
• Timestamp: Exact date and time
• Action context: What was affected (course, assignment, certificate, etc.)

Export

The full audit trail can be exported as CSV for compliance archives, legal proceedings, or OSHA inspector review.

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Glossary

Term	Definition
OSHA	Occupational Safety and Health Administration — the federal agency that sets and enforces workplace safety standards
29 CFR 1910	The Code of Federal Regulations title containing OSHA's general industry standards
29 CFR 1926	The Code of Federal Regulations title containing OSHA's construction industry standards
HazCom	Hazard Communication — the OSHA standard (1910.1200) requiring training on chemical hazards
GHS	Globally Harmonized System — the international standard for chemical classification and labeling, adopted by OSHA
SDS	Safety Data Sheet — a 16-section document describing a chemical's hazards, handling, and emergency procedures
PEL	Permissible Exposure Limit — the maximum airborne concentration of a chemical allowed in the workplace
PPE	Personal Protective Equipment — safety gear (gloves, goggles, respirators, etc.) used to protect workers
LOTO	Lockout/Tagout — the procedure for ensuring machines are properly shut off and cannot restart during maintenance
HAZWOPER	Hazardous Waste Operations and Emergency Response — OSHA standard for workers handling hazardous waste or responding to chemical spills
NCCCO	National Commission for the Certification of Crane Operators — the industry body that certifies crane operators
FTE	Full-Time Equivalent — a measure of employee count used in regulatory thresholds
Training Matrix	A grid showing which training is required for each job role and whether employees are compliant
E-Signature	An electronic acknowledgment (typed name + IP + timestamp) that serves as a legally defensible record of consent
Competent Person	An OSHA-defined term for someone capable of identifying existing and predictable hazards and authorized to take corrective measures
Toolbox Talk	A short, informal safety meeting held at the worksite, typically at the start of a shift
Refresher Training	Training that is repeated at regular intervals (usually annually) to reinforce knowledge and address changes
Certification	A formal record that an employee has demonstrated competency in a specific skill or safety topic, often with a defined validity period